Mandatory Reporters are encouraged to provide notice to all colleagues, students, and visitors of their reporting obligations as appropriate. This may include including this obligation in the signature line of their email, documenting reporting obligations in course syllabi, or providing a general reminder when conversations may include or prompt disclosure. For additional assistance, please contact the office.
Mandatory Employee Reporting
Mandatory Reporters: All employees are responsible for reporting any information which may indicate the occurrence of Prohibited Conduct (discrimination, harassment, retaliation) as defined in Policy 110 Discrimination and Harassment based on protected status (age, color, disability, gender, gender expression, gender identity, genetic information, national origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, or veteran status to Equal Opportunity.
Required Timeline: As promptly as possible.
Title IX Mandatory Reporters
The Department of Education's Office for Civil Rights (OCR), which puts forth guidance for educational institutions in meeting their Title IX obligations, states that any "Mandatory Reporter" that knows or should have known about possible sexual harassment (including sexual violence), must report to ensure the institution can eliminate the harassment, prevent its recurrence, and address its effects.
Title IX Mandatory Reporters: The following employees are required to report any information that may indicate the occurrence of Prohibited Conduct based on the Protected Status of gender, gender expression, gender identity, sex, or sexual orientation to Equal Opportunity: Faculty, Athletics Coaching Staff, Office of Human Resources Staff, University Housing Staff, and any University staff with supervisory responsibility.
Required Timeline: As promptly as possible, but in no event after seventy-two (72) hours of receipt of information.
Confidential Resources are employees in designated University departments who are responsible for maintaining the confidentiality of information they receive while acting within the scope of their employment capacity. These employees may not report information they obtain on allegations of Prohibited Conduct, unless:
- they obtain permission from the recipient of the Prohibited Conduct, as addressed under this policy;
- there is a threat to the health or safety of the individual or others; or
- there is a legal obligation (e.g., suspected abuse or neglect of a minor).
Reports of Child Abuse and Neglect
- In North Carolina, any person or institution who knowingly or wantonly fails to report a case of juvenile abuse or neglect, or inhibits its reporting by another, may be charged with a Class 1 misdemeanor. This law is often referred to as the Mandatory Reporting Law.
- Mandatory Reporters are required to report suspected and/or alleged child abuse and neglect to the County Department of Social Services as soon as possible.
- Reporting does not require proof that child abuse or neglect occurred.